Logistics
For Training Engagements
Items Supplied by Host Client or Venue (Typically)
Venue - Training Room Summary
850sf+, tables in pods of 4-6, light, clean, quiet, safe, lockable/secure, parking near, food in walking distance. Prefer: designer minimal, natural light. Moderate quality+.
Space Details
Approx. 850sf+, 24' wide x 35' deep, for up to 24 people. Arranged in pods of 4-6 people ("Crescent Rounds") Can be 2x2 grid. Or offset to get three tables wide. Two extra 6' long tables at the front/side for Instructor supplies. Three empty tables towards back for exercises and supplies. The room should be lockable/secure (to leave supplies overnight) Preferred: Quiet, natural light. Lots of wall or window) space for taping up papers. Minimal obstructing columns. Extra points: view, high ceiling, desks on wheels, whiteboard walls
Table Setup
Pods (Crescent Rounds), w/ 4-6 people per pod. Minimal. No water pitchers or pens/pads. Put those things on a back table.
A/V Equipment
Projector & projection screen, two flip-chart easels and two flip-chart pads, self stick. (See details at bottom.) Instructor may be able to bring a projector, but assume not. Sound amplification if room is not quiet or more than 40 people.
WIFI Internet Access
At least one WIFI connection for the instructor. (to show a few videos.) Download speed >= 6 Mbps (per http://www.speedtest.net) Nice to have access for all students. Nice to have med-high bandwidth, > 10 Mbps
Timing
Training time is typically 9AM-5PM, unless otherwise arranged with the trainer. The trainer needs access to the room 7AM-6:30PM, for setup and teardown. Ideally, the trainer would have access to set up the night before, and work any any issues. Setup takes 2-3 hours. Tear down 1-1.5 hours.
Parking
Parking for 24+, near, safe. Loading access for supplies. Two rolling luggage pieces.
Food
Client will provide any beverages, snacks, & food the attendees expect, unless otherwise agreed. Typical: Water, beverages, snacks. Lunch or food choices within 5-min walk. Strive for options for vegetarians & vegans. (labeled)
Shipments
Trainer needs an address and contact person to ship supplies, prior to the course. Course books; Snacks; Water; Post-It flip-chart pads.
A/V Details
One screen for projector. at least 60" wide. (e.g. Elite Screens T85UWS1. 85" (1:1)Tripod Portable, Screen is 60" wide. 67" long on outside of folded case. About $80-120)
Two flip-chart easels with horizontal top that holds/stabilizes the whole width of flip chart. (e.g. Audio-Visual Direct Lightweight Aluminum Flip-Chart Presentation Easel, 70 Inches, Manufacturer Part Number 16101-PH. About $35 each.)
Two flip-chart pads, white, ability to self stick to wall. (e.g. Post-it Super Sticky Easel Pad, 25 x 30 Inches, 30 Sheets/Pad, 2 Pads (559RP), Large White Recycled Premium Self Stick Flip Chart Paper, Super Sticking Power. About $30 each.)
Items Supplied by SourceCell (Typically)
Training Supplies
The trainer often brings the following: 4x6 index cards (Pack of 100 per table of 5 people) 3" Post-It notes (Yellow. 1/2 pad per person); Pens/Pencils (1/pers) Sharpies (prefer, two-tip model. 1/pers); DryErase Pens for Flip charts and teams. (Assorted colors. One pack per table and two packs for instructor/easels.)
Travel Expenses
Where possible, we strive to build the travel costs into the fees. It simplifies things for everybody. If travel is billed separately, we have a few considerations. Due to the nature of training, setting up the room and supplies, the special importance of the trainer being present on time, and the unpredictability of city traffic, the trainer may choose to stay in a close-by hotel the night before the course.
Copyrighted Courses
The courses are in-person participatory courses, for best impact. The training materials should not be copied in any manner. The training sessions should not be recorded or broadcast, w/o trainer's permission. Still photos and brief videos are fine. (under 3 minutes)
